Head Office

Shift work between 05:30-21:30 (No weekends/bank holidays)

Taxi will be provided at a 05:30 start.

As a Client Services Administrator in our Wellbeing Centre, located in one of our prestigious corporate premises in Canary Wharf in London, the role holder will be required to provide a professional reception and back office service for the Wellbeing Centre: managing queries in an efficient and timely manner for both medical clients and gym members.

Taking all the steps necessary to ensure an exceptional client journey from start to finish, the role holder will be expected to perform additional and ad hoc duties that may reasonably be asked of them.

The role holder will be required to comply with the policies and procedures in place, at all times, and champion the Nuffield Health brand and its values.

As our Client Services Administrator you will:

• Provide an efficient, professional reception service for the department and manage both external and internal client queries, ensuring all enquiries are dealt with in an efficient and timely manner, escalating more complex queries to senior staff as required. 

• Input client data and complete the patient registration process in an accurate and timely manner to agreed formats and standards.

• Input membership joining forms and allocation of membership cards.

• Maintain the office and reception area to a high standard ensuring the relevant information, promotional literature and refreshments are available to clients.

• Undertake filing, scanning and copying of documents as required.

• Greet all visitors and ensure professional and effective communication with all clients, visitors and other clinical staff.

• Ensure that client’s confidentiality is maintained at all times.

• Provide admin support to the onsite clinical and fitness team.

• Coordinate courier services in and out of the facility for pathology.

• Update & maintain rotas for clinical and non-clinical staff.

• Take on additional administrative and ad hoc duties as the business requires.

• Ensure closing checks are always completed.

• Multidisciplinary team of Doctors, Physiologists, Physiotherapists, Clinic Manager, Programme Director, Assistance Programme Director and Fitness and Wellbeing Advisors.

Experience:

• Experience in administrative/office environment. 

• Confident communicator with ability to engage effectively with general public and other health care professionals.

• Competent and confident IT user – intermediate/advanced skills in Word and Excel. 

• Experience working in medical/fitness centres.

Role Specific Competencies

• Ability to prioritise and deal with varied workload effectively.

• Ability to multi-task and work well as a team.

• Reliable and trustworthy.

• Confident to take ownership of activities.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That’s why we’ve developed a benefits package with you in mind. Here, you can choose from a range of fitness, lifestyle, health and fitness wellbeing rewards, such as free gym membership, health assessments, retail discounts and pension options. At Nuffield Health, we take care of what’s important to you.

Join Nuffield Health and create the future you want, today.

Applications will be considered as they are received, and interviews will be arranged accordingly. We reserve the right to close adverts early, for example, where we have received an unprecedented high volume of applications. Therefore, please apply early to ensure you are considered for the post.

It starts with you.